--- title: Room Schedule description: Room Schedule --- [Skip to content](https://nexusengage.com/support/room-schedule#main-content) English Show submenu for translations ![fb2acfcb-b621-467c-ac7f-d5d4beee378d-1](https://nexusengage.com/hs-fs/hubfs/fb2acfcb-b621-467c-ac7f-d5d4beee378d-1.png?width=200&height=53&name=fb2acfcb-b621-467c-ac7f-d5d4beee378d-1.png) Open main navigation Close main navigation - English Show submenu for translations - [Nexus Website](https://nexuscenter.io/) [Nexus Website](https://nexuscenter.io/) What are you looking for? - There are no suggestions because the search field is empty. 1. [Nexus Support Center](https://nexusengage.com/support) 2. [Engagement Hub](https://nexusengage.com/support/engagement-hub) 3. [Dashboard and Calendar](https://nexusengage.com/support/engagement-hub#dashboard-and-calendar) # Room Schedule **Overview & Objectives** This is a version of the Engagement Hub Room/Time Editor that is available from outside a visit. It shows all the room assignments at a site for a single date. Users can view basic visit information and also edit room assignments. Room/Time Editor gives briefing/event teams quick access to see room schedules and easily change room assignments without having to drill into a specific visit. Room/Time Editor is available only to Briefing Managers and Admins. Accessible from the Nav Bar under **Calendars** Key Highlights in release 3.11.0 - August 2025 A series of enhancements to the Room Schedule improve usability and efficiency for Engagement Managers who use this view frequently. Key updates include: •Visit Duration Visibility | on cards •Color Coding Default to First Day with a Booking Site Block Display •Event Day Highlighting | in the date picker (For Event Sites) •‘Current Time' Marker | When viewing today’s schedule •Updated Visit Popover with key info and quick access •Quick Actions Menu | (incl. “Remove Room”) •Clickable Popover Elements | for visit name and time •Filter Preservation (within your browser session) ![](https://s3.amazonaws.com/helpscout.net/docs/assets/611aa3c462402b7b1189c148/images/65f9668d909e484dba210778/file-E9gpA1mdm1.png) **Screen Layout / Functions** ![](https://s3.amazonaws.com/helpscout.net/docs/assets/611aa3c462402b7b1189c148/images/6899711887f239154390b145/file-E06cFvWSvO.png) 1. **Site Pick list** - Determines which site you are looking at the room schedule for. 2. **All Rooms / Assigned Rooms Toggle** - Toggles between showing all rooms at the site and only the rooms that are assigned on that date. 3. **Date Selection** - Arrows toggle previous/next dates. Click on the date or calendar icon to choose a date from the date picker calendar. 4. **24-Hour check box** - Shows ALL 24 hours in the grid below. 5. **Room Columns** - Column for all rooms or all assigned rooms at the chosen site. 6. **Room Assignment/Block** - Colored block representing that a room is either assigned to a visit or blocked 7. **Room Assignment Hover -** Shows details about the room assignment and visit, and includes buttons for quick actions the user might need to take. 8. **Color By -** allows the user to indicate the color triggers. **Site Pick List** - Determines which site you are looking at room schedule for - Only sites that user has access to will be available in picklist - Admins have access to all sites. - Briefing Managers have access based on their User Profile “Site Access” settings - Defaults to user’s homesite - When site is changed - All/Assigned Rooms, Date, 24-hourselections are all preserved **All Rooms / Assigned Room Toggle** - All = Display a column for each active room at the site - Assigned - Only display a column for each room at the site that has an assignment on that date - Blocks do not count as assignments for this purpose - Default is ‘Assigned Rooms’ - If this toggle is changed, all other settings must be preserved, including date, site, 24hr. **Date Selection** - Determines which date the grid below is showing room assignments for - Use the Long Date format - Needs to use proper date format based on user setting - Arrows toggle forward or backward 1 day at a time - Clicking on date or calendar icon opens the date picker calendar - When date is changed, all other settings must be preserved **24-Hour check box** - Determines if the grid displays all 24 hours for the day - If unchecked, only display the site operating hours (defined in site settings) - If changed, all other settings must be preserved **Room Assignment Grid** - Room columns are displayed in Room Display Order - defined in Room admin - All Room assignment are displayed in a color - All Room Blocks are displayed in the red block color:- Site blocks do not show up on this view **Non-Conflict Checking Rooms** - Assignments in non-conflict checking rooms need to appear Side by Side instead of overlapping - This is in order to allow user to click the assignment they want and drag it. **Changing Times / Assignments** - The Room Schedule manager should have a drag and drop interface to change assignments as well as manual editing options **Drag and Drop Changes** - Shrink or expand time block from bottom edge - Move entire time block within a room - Move entire time block between rooms **Room Assignment Hover** ![](https://s3.amazonaws.com/helpscout.net/docs/assets/611aa3c462402b7b1189c148/images/65f96502c7af9d69c480b3cf/file-dOPZAMvG2w.png) 1. **Visit Name** 2. **Room Name** 3. **Room Assignment Times** 4\. **Delete Assignment Button** - Works the same as the delete button Prompts user - "Are you sure you want to delete room assignment?" Cannot delete if it is the only room assigned on this date for visit 1. **Edit Assignment Button** - Open the Edit Room Reservation Modal 2. **Go to Visit Button** - Brings user to visit info screen forth is visit (Opens in New Tab) 3. **Visit Details Button** - Opens Visit Summary Modal for this visit **Manual Time/Assignment Changes** ![](https://s3.amazonaws.com/helpscout.net/docs/assets/611aa3c462402b7b1189c148/images/65e9a14bb4dc640d457db380/file-Yaj4DvuKrU.png) - Change Times' button in the hover display will open the‘Change Times/Rooms’ modal - This allows the user to manually change the room assignment or assignment times - Everything should work the same way it does currently. - [Engagement Hub](https://nexusengage.com/support/engagement-hub#main-content) - [Release Notes](https://nexusengage.com/support/engagement-hub#release-notes) - [Dashboard and Calendar](https://nexusengage.com/support/engagement-hub#dashboard-and-calendar) - [Visit Requests and Form](https://nexusengage.com/support/engagement-hub#visit-requests-and-form) - 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